Asset tags are physical labels — typically QR codes, barcodes, RFID tags, or NFC stickers — that you attach to your equipment, tools, and assets. Once tagged, each item can be scanned to instantly pull up a full digital record: who has it, where it is, its maintenance history, and more. Combined with itemit's asset tracking software, asset tags turn ordinary physical items into smart, trackable assets.

Whether you manage IT equipment in an office, tools on a construction site, medical devices in a clinic, or scientific equipment in a university lab, asset tagging gives you complete visibility over your inventory — with minimal effort and cost.

What is an Asset Number?

An asset number is a unique identifier assigned to each piece of equipment in your register — often printed on the physical tag alongside a QR code or barcode. When scanned in itemit, that number links straight to the asset's profile: location, custodian, purchase date, and maintenance history. Consistent numbering makes audits faster and prevents duplicate records across departments.

Choosing the Right Asset Tag for Your Needs

Not all asset tags are created equal. The right tag depends on your environment, the assets you're tracking, and how you plan to audit them. Here's a quick breakdown of the main options:

QR Code Asset Tags

The most accessible and cost-effective option. Scan with any smartphone camera, no specialist hardware needed. Available in vinyl (ideal for IT assets and indoor equipment) and heavy-duty anodised aluminium (built for tools, outdoor equipment, and industrial environments). itemit's QR tags are UK-printed and self-adhesive — ready to apply straight from the box.

RFID Asset Tags

Ideal when you need to scan multiple assets at once, at range, or without line-of-sight. RFID tags work with itemit's RFID handheld and fixed readers, enabling bulk audits in seconds. Perfect for warehouses, libraries, and large facilities where a manual scan of every item would be impractical.

GPS Trackers

When you need real-time location tracking for high-value or mobile assets — vehicles, generators, trailers — GPS trackers transmit live location data to the itemit platform. No scanning required; location updates happen automatically.

NFC Tags

Near-Field Communication (NFC) tags can be tapped with a compatible smartphone to instantly retrieve asset information, even without internet connectivity. A convenient option for assets in secure or low-connectivity areas.

How Asset Tags Work with itemit

Setting up asset tags with itemit takes minutes. Apply your tags to your assets, open the itemit app on iOS or Android, and scan. Each scan links the physical tag to a digital asset profile in the itemit system, where you can log details, assign the asset to a person or location, schedule maintenance, and generate compliance reports.

itemit's asset management features include full audit trails, depreciation tracking, ghost asset detection, and user-level access controls — giving you everything you need to manage assets from purchase to disposal, all linked back to the physical tag on each item.

Ready to start tagging? Browse itemit's full range of asset tags below — or book a free demo to see the complete system in action.